Computerized Maintenance Management Software
About Afisol CMMS
Computerize Maintenance Management System (CMMS) is capable of scheduling all types of maintenance jobs in the same simple interface. It is designed to help managers in streamlining maintenance operations and has the ability of handling day to day maintenance operations and providing statistical reports which help managers in the decision making process. When a company is machine oriented, it’s not an easy task to maintain them up to the standard without affecting the smooth operations of the production process. CMMS manages the fixed assets of the company keeping a comprehensive record of service requests, work orders, replacements of parts, preventive maintenance actions and other maintenance tasks. The system will facilitate company management in preparation of analytical and statistical reports.
Main Features of the System
Employee registration module has developed to set up the employee details of the management and maintenance teams. This module will facilitate managers to maintain in-detail data base regarding the employees who involving with the maintenance activities. Keep records of emergency contact details, blood groups will be benefited during an emergency situation occurred within working environment. Management will be able to generate quick report of the maintenance team details at any instant.
This module allows users to handle machines, sub machines, parts and items of the company and maintain machine hierarchies. Organizations has the ability to track all the company machineries using this module. Maintenance teams can gather a knowledge base of their machines by referring pervious data. Users will receive notifications before machine warranty expirations to report to the machine suppliers, which will benefit to minimize the in-house maintenance time and costs
Part Registration module will allows to maintain spare parts details with general details such as brand, series, model, part code, part criticality, and purchased price. This data will be used to track the parts which are using for maintenance tasks in order to calculate the parts cost of work orders
Service Request Module allows all the employees to report the machine breakdowns in any instant using this system. Users can check the live status of the reported breakdown (started/ pending/ completed) and the root cause, corrective active and preventive action taken by the technician. This module supports to maintain a smooth and efficient service request flow in the organization
Work order module is to handle the maintenance tasks of the company. Manager can convert service request to a work order easily by assigning technicians. Before attending to the assigned work order, technicians will be allowed to refer the previous breakdowns and work order history of relevant machine. User will be able to update used pasts for the tasks time to time. After completing job, maintenance team can update the actual time spent for each tasks
Preventive maintenance module is for planned maintenance that is scheduled according to usage or time-based triggers. In practice, a preventive maintenance schedule may include tasks such as cleaning, lubrication, oil changes, adjustments, repairs, inspecting and replacing parts, and partial or complete overhauls that are regularly scheduled. Routine maintenance will help to keep machineries up and running condition and preventing any unplanned downtime and expensive costs from unanticipated equipment
Yellow flag module has introduced for the maintenance teams to mention the pre identified issues of the machines for future references. Managers will be able to review the yellow flags of the each machine and convert to work orders with the availability of the technicians. This module allows managers to take precautions for future breakdowns
Machine metering module will facilitate to read the parameters of the machines such as production counts or mileage. This module can directly link with the hardware devices or manually enter the readings. These readings may trigger a schedule maintenance (Ex: every 5000 Km trigger a schedule service of a vehicle)
Checklist module is for create list of tasks that maintenance staff need to verify, check or inspect. This module will provide the facility to add tasks for each checklist and assign maintenance staff for each task. User can upload the completed checklist after completion of the tasks
Projects module offers managers and staff a comprehensive management tool for maintenance projects. The module has the ability to include specific tasks required to complete project and also to create work orders for each tasks by assigning technicians and task lists. Managers will be able to monitor the progress of projects and make decisions
System dashboards help managers to view the status of the maintenance at a glance and make managerial decisions. Online dashboards will support maintenance teams to have a quick overview of their received breakdowns with the priority levels, pending work orders of the technicians and completed breakdowns while engaging their daily tasks. Managers will be benefited with displaying the work in progress and performance of their teams anytime through real time dashboard and generate reports
Afisol CMMS Android Mobile Application is the tool need to monitor day to day maintenance related matters from anywhere, at any time which will be more benefitted to managers/supervisors. Since the system streamline the process, managers will capable to view all the information what need in dashboards. The app’s navigation is optimized for mobile screens, with a focus on quick taps and short scrolls
Management Reports
- Maintenance cost calculation reports
- Machine breakdown history
- Machine related history reports
- Employee performance summary reports
- Used parts for machines
- Machine timeline
- Work order summary report
- Machine downtime reports
- Preventive maintenance summary report
- Yellow flags summary reports
- Machine meter readings summary report /machine utilization reports
- Machine breakdown Root Cause, Corrective Action and Preventive Action Detail Reports
- Overall equipment effectiveness report
- Mean time before Failure
- Mean time to repair
- Mean time to failure
- Mean time to acknowledge
Advantages of CMMS
Since this is a web based system, it can be accessed from any computer through the internet. Users can access the system even when they are away from the office which brings the possibility of staff working from home. It’s promoting flexible working within businesses to increase the overall employee productivity. Also it provides the facility to integrate with other systems through APIs based on the customer requirements. The system will offer a good way of accessing centralized data securely. Servers will only be accessed directly by the specific team. Further, the deployment of web-based software leads to the streamlining of business processes. And paper-based processes can be replaced as well
System will create a knowledge base by recording the detail history of all the events related to machines such as occurred breakdowns, work orders, part replacements, preventive maintenance etc. So that users will be able to refer the machine history easily
User interfaces are easy to navigate not only for the executive level but also the labor force which are accessing software while engaging on another tasks. The system will make it easier to provide access to real-time information. The paper reports that might take days to prepare and distribute can be replaced on online reports and online dashboards
Users can record pre identified upcoming issues of machines and take actions before breakdown occurs. And also maintenance team will capable to identify before the unforeseen breakdown occurs by referring the maintenance history. It will cause to extend the life time of machines and identify poor machine performance before it becomes a breakdown as well. Real time dashboards help managers to view current status of the machines and maintenance activities at a glance and make the managerial decisions
Maintenance costs of the machineries will be reduced as maintaining machines systematically will reduce breakdowns, the system facilitate to keep track on preventive maintenance on time and the machines are managed by making accurate management decisions. System will track asset warranty dates and notify the users before expire. It also may help to reduce the unnecessary maintenance costs
Users will be able to manage work orders efficiency while offering the capability to track the technician’s workload. Technicians are motivate to attend the assigned tasks by own as they can view the status of work on dashboards. System helps to increase team communication as well. At the end of each job team can update the actual time spent on each tasks and it will help managers to evaluate employee performances. Further it helps to achieve the manager’s monthly KPI targets
Technical staff will be able to review the machine history with the root causes, corrective actions and preventive actions related to previous breakdowns of relevant machines before repairing and it will help to take decisions for long term maintenance solutions rather giving a temporary fix
All the maintenance activities will manage smoothly and it will cause increase the productivity and profitability of the organization. The system gives a clear flow of asset maintenance, which helps managers in identifying inaccuracies and patterns of losses
Managers are able to take decisions about the assets by considering the maintenance cost. Such as whether to dispose or keep maintaining machines, which machines should be purchased by analyzing the maintenance and breakdown history. Using CMMS will improve the standardize maintenance practices of the organization and it will cause to comply with the ISO standers in company. Additionally system automatically generates the managerial reports which are essential in managerial decisions. That can improve the quality and the speed of decision making, right across an organization